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Northern Delay Repay delays

lyndhurst25

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In late November and early December last year I submitted two separate Delay Repay claims to Northern, using their paper claim forms sent to the Freepost Northern Railway address. I have still heard nothing back about either claim. Even allowing for the Christmas and New Year breaks, I was think rather a long time has passed. Has anyone else experienced similar delays from a Northern recently?
 
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Mcr Warrior

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Yep. Think when the Royal Mail got hold of my claim in second half 2023, they over-stickered the Freepost Northern Railway address with that of some processing centre up in Dundee. After non-collection, it was then sent over to Northern Ireland and opened by Royal Mail's National Returns Centre in Belfast before being eventually returned, several weeks later, to me.

Should, I believe, actually have been on-sent to Sheffield.
 

trainophile

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I put one in online on Monday 5th Feb and had confirmation this morning (probably arrived overnight) that it has been accepted and the refund is on its way.

So much easier online on their app.
 

Puffing Devil

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I submitted a paper refund request, as it was impossible to claim online for my tickets, on 5/12/23 and had an email confirming the full refund in 18/1/24.

Looks like a processing time of around a month, allowing for the Christmas Holiday.
 

peri

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My last two claims from November, sent a fortnight apart from the same post box, have both disappeared.

Next time will be online, or at least copy them first.
 

TUC

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This is another of those cases where, since those involved clearly have online access as they are part of this forum, why anyone would go to the extra cost and inherent delays from using the postal system rather than submitting claims electronically?
 

MadMarsupial

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Delay on 9th December. I submitted my claim online the next day and received my freebie tickets in late January. My friend submitted her claim ( same journey ) 11th December by post and she is still waiting.
TUC there is no cost as the postal method involves "Freepost" - which I suspect may well be the problem.
 
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lyndhurst25

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This is another of those cases where, since those involved clearly have online access as they are part of this forum, why anyone would go to the extra cost and inherent delays from using the postal system rather than submitting claims electronically?

Silly me. Expecting to be able to use the Delay Repay forms that Northern distribute at their stations, to claim for delays when travelling on their trains. I just don’t know what I was thinking...

Seriously though, so it is not just me then. I will give it another couple of weeks and if I still haven’t heard anything by then, I will contact Northern, by letter.
 

pokemonsuper9

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I've had some long waits and some shorter ones (one time my claims a month apart got accepted within 2 days of each other).

Currently waiting for one submitted 30th of January, they got back unusually quick (6th Feb) to tell me that the details I used aren't correct (same standard as my last claim), re-iterating the standards that just don't work for season tickets (thanks for asking me for a PDF for a ticket that isn't one!) so I just turned the whole booking email into a PDF and hopefully that'll help them, worked last time.

Most of my delay repay claims are from season tickets, which make the system more difficult since it's not set up for them, and probably requires more manual effort.

I don't understand why anyone would use a physical letter for delay repay when the web turns days of travel in the post to literal milliseconds.
 

TUC

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Silly me. Expecting to be able to use the Delay Repay forms that Northern distribute at their stations, to claim for delays when travelling on their trains. I just don’t know what I was thinking...

Seriously though, so it is not just me then. I will give it another couple of weeks and if I still haven’t heard anything by then, I will contact Northern, by letter.
It just feels like needless work to have to manually fill a form in, go and post it, and add extra days delay in the postal journey back and forth, as compared to taking a photo of the ticket, attaching it to a webform and sending it.
 

trainophile

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Wasn't there some suggestion that online claims are often automatically processed if straightforward? If so that would explain how they are resolved far more quickly than paper ones, that probably languish for days or weeks in the "too difficult" pile.
 

lyndhurst25

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I had a spare few minutes at work, so complained online to Northern about my two missing claims. The complaint was all all-in-one, clearly stating that the first missing claim was for a delay between Todmorden and Bradford using a West Yorkshire Bus & Train Day Saver, and that the second was for a delay between Knaresborough and Steeton using an off-peak return. Here is their idiotic reply, totally ignoring the second claim:

"Dear xx,

Thank you for contacting Northern regarding your delay repay compensation.

I'm sorry to hear that you were inconvenienced on your journey due to service delays.

Unfortunately we have not yet received your details through out system and that's why you have not yet received a response from us.

However based on the information you have provided, unfortunately you wouldn't be eligible for delay repay as per terms and conditions due to the fact that you have a multi-modal journey ticket that allows you to use both bus and train.

Please note, multi-modal journey tickets are not eligible for delay repay and as such we will not be proceeding with your case going forward.

Apologies for the inconvenience caused.

If you have any further queries, please do not hesitate to get back in contact with us.

Kind Regards, xx"
 

AdamWW

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I had a spare few minutes at work, so complained online to Northern about my two missing claims. The complaint was all all-in-one, clearly stating that the first missing claim was for a delay between Todmorden and Bradford using a West Yorkshire Bus & Train Day Saver, and that the second was for a delay between Knaresborough and Steeton using an off-peak return. Here is their idiotic reply, totally ignoring the second claim:

"Dear xx,

Thank you for contacting Northern regarding your delay repay compensation.

I'm sorry to hear that you were inconvenienced on your journey due to service delays.

Unfortunately we have not yet received your details through out system and that's why you have not yet received a response from us.

However based on the information you have provided, unfortunately you wouldn't be eligible for delay repay as per terms and conditions due to the fact that you have a multi-modal journey ticket that allows you to use both bus and train.

Please note, multi-modal journey tickets are not eligible for delay repay and as such we will not be proceeding with your case going forward.

Apologies for the inconvenience caused.

If you have any further queries, please do not hesitate to get back in contact with us.

Kind Regards, xx"

I don't think there's any point in sending anything but the most simple of communications.

Presumably the people dealing with them have very little time to look at each one so they will just look at a few key words then guess at the appropriate stock response to send in the hope that it will make you go away.

In my experience even if I anticipate the stupid responses I'll get and specifically explain why they aren't relevant this will just get ignored.

Of course it's possible these days that the responses aren't even coming from a human.

It wouldn't even take machine learning to come up with a script that picks out key words and generates some of the rubbish responses I've had that were tangentially relevant to my complaint.
 

lyndhurst25

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UPDATE, and I am furious with Northern. Here is a summary of our numerous recent email exchanges:

ME - "And what about the other Delay Repay claim that did not use a multi-modal ticket? This complaint was about TWO separate claims, and I have heard NOTHING from Northern about either of them. Why not? And why are you ignoring the other claim?
I would like at least a free Northern single ticket please for my journey from Knaresborough to Steeton & Silsden on Friday 1st December 2023. The 16:39 from Knaresborough was cancelled, and the following 17:07 left at 17:18. I was delayed at my destination between 30 and 59 minutes."

NORTHERN -"As mentioned in the previous email, we have not yet received your delay repay details by post and that's why you have not yet received a response from us. If you have proof of your journey ticket(s) i.e. images of the ticket(s), can you please attach the ticket to this email so we can look into this for you. We are unable to proceed with the case without proof of tickets as the information you have sent through to us has not been delivered."

ME - "I find it difficult to believe that two separate Delay Repay claim forms have been "lost in the post". As instructed, my train tickets were enclosed in the envelopes with the claim forms. Are you admitting that the postal claim system is so unreliable that passengers should take copies of tickets before sending them to Northern? If so then you need to make that clear on the postal claim forms. Luckily, I still have the Outward ticket for my journey on 1st December 2023, and a photograph of that is attached. Can you please now process my claim? Many thanks."

NORTHERN - "Thank you for contacting Northern again regarding your delayed journey. If your delayed journey was the return journey then we need proof of your return journey ticket as well. Please also provide us the journey time for the train in question that was delayed. Once we have this information, then will be able to investigate this for you."

ME - "As I have already told you: - I sent the Return ticket with my postal Delay Repay form; the form that you claim that Northern never received. That is what passengers are told to do on the form. - My journey was from Knaresborough to Steeton & Silsden on 1st December 2023. The 16:39 from Knaresborough was cancelled, and the following 17:07 left at 17:18. I was delayed at my destination between 30 and 59 minutes. I have sent you a photograph of the Outward journey ticket, as that is the only one that I have in my possession (see above). Obviously, I was issued with a Return portion as well, because that is what always happens when you pay £11.80 for an Off-peak Day Return. I really do not know what more information you require to process this claim. Can you please now process the claim and consider upgrading my compensation to a RETURN Northern rail pass, as recompense for the time that I have had to sped dealing with this? Many thanks."

NORTHERN - "Thank you for contacting Northern again. You might have posted the delay repay form including the journey ticket to us however we have not yet received it in our office. Until we receive it, unfortunately we are unable to proceed with this case. I sincerely apologise for the delay and the inconvenience caused. If there is anything else, you need help with then please don't hesitate to contact us."



All these replies were from the same customer service representative. Where do I go from here?
 

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